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meetings - conventions / sustainable development

Promotional items and gifts
• Have event promotion bags made out of recycled fabric or plastic by social reintegration organizations.
• During breaks, display idle screens showing short green-citizen vignettes.
• Re-use badges for other events.
• Make sure participants hand back their badges.
• Why not include gifts produced by local and/or regional artists?

registration, documentation and advertising
• Limit use of paper as much as possible.
• Put up a display boards instead of handing out a schedule to each participant.
• If printing is needed, use non-glazed paper made out of recycled fibres, with vegetable-based ink, according to FSC standard; re-use paper printed only one side to re-print on the other; reduce font size as much as possible; evaluate whether colour printing is really necessary.
• Emphasize on electronic registration and exchange.
• Reduce margins and font size.
• Use paper with high recycled fibre content (30% and more).
• Promote use of recycling bins provided to delegates and participants in meeting rooms.

meals and food
• Serve water in pitchers.
• Use local, regional and seasonal products.
• Use alternatives to coffee, such as herbal teas or products from local or regional herbology practitioners.
• Use durable dishes and cutlery.
• Avoid food packed in individual portions.
• Offer healthy food during the event.

Transportation
• Promote car pooling.
• Rent electric, hybrid or highly fuel-efficient vehicles.

Energy consumption
• Ensure enough natural light.
• Energy-efficient computer and projection equipment.
• During breaks, display idle screens showing short green-citizen vignettes.

ethics
• Promote local and regional products.
• Promote social reintegration organizations.
• Reduce prices for those who arrive at the hotel by car pooling.

Cultural
• Why not include gifts produced by local and/or regional artists?
• Exhibit works by local or regional artists.

Sports
• Organize activities to make your participants move during the event.
• Stretching, games, yoga, etc.

Dynamics - economical
• Favour and support local and regional producers and suppliers as well as buying local and regional products in order to promote the local and regional economy.
• Establish and apply ethical criteria in selecting partners.
• Favour non-profit organizations.
• Encourage service providers to become “eco-friendly and eco-responsible event partners.”
• During the event, hire students and/or young people looking for employment in order to allow them to gain experience.
• Have local environmental and community groups as well as non-profit organizations participate in the event to benefit from their experience.
• Look into renting or sharing certain products during the event instead of buying them.
• Promote buying eco-friendly and eco-responsible local and regional products.
• Think about the product’s origin and source: fair trade, if possible.

 
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